KENMARA HOMEOWNERS ASSOCIATION
BYLAWS
TABLE OF CONTENTS
NAME 3
1. 1 Name 3
PURPOSES AND POWERS; DEFINITIONS 3
2.1 Purpose 3
2.2 Powers 3
2.3 Definitions 6
OFFICES 6
3.1 Initial Office 6
3.2 Maintain Office 6
MEMBERSHIP, VOTING RIGHTS AND ASSESSMENTS 6
4.1 Membership 6
4.2 Duration of Membership 7
4.3 Voting 7
4.4 Matters Requiring Vote of Membership 8
4.5 Annual Meeting of Association 8
4.6 Special Meeting of Members 8
4.7 Notices of Meetings 9
4.8 Quorum at Meeting 9
4.9 Annual Assessments 9
4.10 Special Assessments 10
EXECUTIVE BOARD 10
5.1 Executive Board 10
5.2 Regular Meetings 12
5.3 Special Meetings 12
5.4 Quorum 12
5.5 Majority 12
5.6 Vacancy 12
5.7 Removal of Directors 13
5.8 Compensation 13
5.9 Chairman and Secretary 13
5.10 Action Without Meeting 13
5.11 Limitation on authority 14
OFFICERS 14
6.1 Officers 12
6.2 Qualifications 14
6.3 Officer's Vacancy 14
6.4 Removal of Officers 14
6.5 President 15
6.6 Secretary 15
6.7 Treasurer 15
6.8 Assistant Treasurer 15
6.9 Assistant Secretary 15
CONTRACTS, CHECKS, DEPOSITS AND FUNDS 16
7.1 Contracts 16
7.2 Checks 16
7.3 Deposits 16
7.4 Insurance 16
7.5 Gifts 19
BOOKS AND RECORDS 20
8.1 Books and Records in General 20
8.2 Financial Records 20
8.3 Annual Financial Statements 20
8.4 Filing of Complaints 21
FISCAL YEAR 21
9.1 Fiscal year 21
SEAL 21
10.1 Corporate Seal 21
WAIVER OF NOTICE 21
11.1 Waiver 21
LIABILITY AND INDEMNIFICATION OF OFFICERS AND DIRECTORS 21
12.1 Standard of Care and Justifiable Reliance 21
12.2 Exercise of Powers 22
12.3 Liability of Directors and Officers 23
12.4 Indemnification of Directors and Officers 23
12.5 Amendments Affecting Provisions of this Article 25
DELEGATION OF POWERS OF BOARD AND OFFICERS 25
13.1 Delegation of Powers of Board 25
13.2 Delegation of Powers of Officers 25
AMENDMENTS TO BYLAWS 25
14.1 Declarant Control Period 25
14.2 Subsequent Periods 25
14.3 Restrictions on Amendments 26
AMENDMENTS TO DECLARATION 26
15.1 Amendment Procedure 26
BYLAWS OF KENMARA
HOMEOWNERS ASSOCIATION
ARTICLE I
NAME
1.1 Name.
The name of the non-profit corporation is KENMARA HOMEOWNERS ASSOCIATION (the
"Association").
ARTICLE 2
PURPOSES AND POWERS; DEFINITIONS
2.1 Purpose.
The purposes of the Association are: the ownership, management, operation and
maintenance of certain real estate and the improvements located thereon,
situated in East Bradford Township, Chester County, Pennsylvania, including the
'Common Facilities" and "Controlled Facilities" and "Common Elements" of the
Association as defined in the Declaration (as hereinafter defined), and the
implementation, administration and enforcement of a certain "Declaration of
Covenants, Restrictions and Easements for Kenmara" (the "Declaration"), dated
1/28/1998 and recorded in the Office of the Recorder of Deeds in and for
Chester County, Pennsylvania, on 2/2/1998 in Record Book 4295, Page 1986 et
seq., with Rouse/Chamberlain Ltd., a Pennsylvania Limited Partnership as the
Declarant, as the same may be further hereafter amended, and any other lawful
purpose for which the Association may be conducted on a not-for-profit basis
pursuant to the laws of the Commonwealth of Pennsylvania. Any capitalized terms
used in these Bylaws which are not otherwise defined herein shall have the
meanings given to such terms as set forth in the Declaration.
2.2 Powers.
Except as otherwise provided in the Declaration or the Pennsylvania Uniform
Planned Community Act (the "Act"), the Association shall have the powers to do
and perform the following:
(1) Adopt and amend bylaws and rules and regulations.
(2) Adopt and amend budgets for revenues, expenditures and reserves and collect
assessments for common expenses from Unit owners.
(3) Hire and terminate managing agents and other employees, agents and
independent contractors.
(4) Institute, defend or intervene in litigation or administrative proceedings
in its own name on behalf of itself or two or more Unit owners on matters
affecting the Planned Community.
(5) Make contracts and incur liabilities.
(6) Regulate the use, maintenance, repair, replacement and modification of
Common Elements.
(7) Cause additional improvements to be made as a part of the Common Facilities
and, only to the extent permitted by the Declaration, the Controlled
Facilities.
(8) Acquire, hold, encumber and convey in its own name any right, title or
interest to real or personal property, but Common Facilities may be conveyed or
subjected to a security interest only under the provisions of section 5318 of
the Act (relating to conveyance or encumbrance of Common Facilities).
(9) Grant easements, leases, licenses and concessions through or over the Common
Facilities and, only to the extent permitted by the Declaration, the Controlled
Facilities.
(10) Impose and receive payments; fees or charges for the use, except as limited
by other provisions of the Act, rental or operation of the Common Elements
other than the Limited Common Elements described in section 5202(2) and (3) of
the Act (relating to Unit boundaries).
(11) Impose charges for late payment of assessments and, after notice and an
opportunity to be heard, levy reasonable fines for violations of the
Declaration, Bylaws and rules and regulations of the Association.
(12) Impose reasonable charges for the preparation and recording of amendments
to the Declaration, resale certificates required by section 5407 of the Act
(relating to resales of Units) which shall be ONE charge that may be made by
the Association solely because of the resale or retransfer of any Unit or
statement of unpaid assessments. In addition, the Association may impose a
capital improvement fee, but no other fees, on the resale or transfer of Units
in accordance with the following:
(i) the capital improvement fee for any Unit shall not exceed the annual
assessments for general common expense charged to such Unit during the most
recently completed fiscal year of the Association; provided that:
(a) in the case of resale or transfer of a Unit which was either created or
added to the Planned Community in accordance with section 5311 of the Act
(relating to conversion and expansion of flexible planned communities) at some
time during the, most recently completed fiscal year of the Association but was
not in existence for the entire fiscal year, the capital improvement fee shall
not exceed one-half of the annual assessments for general common expenses
charged to a Unit comparable to such Unit during the most recently completed
fiscal year of the Association.
(ii) capital improvement fees allocated by an Association must be maintained in
a separate capital account and may be expended only for new capital
improvements or replacement of existing common elements, and may not be
expended for operation, maintenance or other purposes.
(iii) no capital improvement fee shall be imposed in the case of resale or
transfer of a Unit consisting of unimproved real estate, a transfer from the
Declarant to a third party buyer, or on any gratuitous transfer of a Unit
between any of the following family members; spouses, parent and child,
siblings, grandparent and grandchild.
(iv) no fees may be imposed upon any person who;
(a) acquires a Unit consisting of unimproved real estate and signs and delivers
to the Association at the time of such person's acquisition a sworn affidavit
declaring the person's intention to reconvey such Unit within 18 months of its
acquisition; and
(b) completes such reconveyance within such 18 months.
(13) Provide for the indemnification of its officers and executive board and
maintain directors' and officers' liability insurance.
(14) Exercise any other powers conferred by this subpart, the Declaration or
bylaws.
(15) Exercise all other powers that may be exercised in this Commonwealth by
legal entities of the same type as the Association.
(16) Exercise any other powers necessary and proper for the governance and
operation of the Association.
(17) Assign its right to future income, including the right to receive common
expense assessments, only to the extent the Declaration expressly provides.
(18) Assign or delegate any powers of the Association listed in this section to
a Master Association subject to the provisions of section 5222 of the Act
(relating to master Associations) and accept an assignment or delegation of
powers from one or more planned communities or other incorporated or
unincorporated associations.
2.3 Definitions.
Any capitalized term used in these Bylaws but not otherwise defined shall have
the meaning as set forth in the Declaration.
ARTICLE 3
OFFICES
3.1 Initial Office.
The Association shall have its initial principal office at 500 Exton Commons,
Exton, PA 19341.
3.2 Maintain Office.
The Association shall have and continuously maintain a registered office in the
Commonwealth of Pennsylvania.
ARTICLE 4
MEMBERSHIP, VOTING RIGHTS AND ASSESSMENTS
4.1 Membership.
Each Owner of a Lot, including Declarant, shall be a Member of the Association
at such time as set forth in the Declaration. Each membership shall be
appurtenant to, and not severable from, ownership of a Lot, and shall be held
in the name of the record owner of the Lot, whether or not the Lot is owned
jointly, in common or in any other form of tenancy. Each Lot shall have one,
and only one, membership regardless of the number of co-tenants, joint-tenants
or tenants by the entireties holding interests in said Lot. The Declarant shall
be a Member until the Declarant's interest is terminated by selling all of the
Lots it owns.
4.2 Duration of Membership.
Each membership shall initially commence upon the recording of the Declaration.
Thereafter, membership shall be transferred to each successive record Owner of
a Lot as of the date and hour of the completion of settlement on the conveyance
of a Lot to a new Owner.
4.3 Voting.
4.3.1 In General: Members may vote on those items submitted to their vote by the
Executive Board. Each Member shall be entitled to one vote on all matters on
which Members are entitled to vote. Members shall not be entitled to cumulative
voting for the election of members of the Executive Board. Except where a
higher percentage of votes is required in these Bylaws or in the Declaration,
the vote of the majority of Members shall be controlling.
4.3.2 Unit Owner Other Than Natural Person: If the owner of a Unit is a
corporation, joint venture, partnership or unincorporated association, the
natural person who shall be entitled to cast the vote for that Unit shall be
the person named in a certificate executed by that entity pursuant to its
governing documents. If the owner of a unit is a trust, the trustee or trustees
shall be deemed to be the owner for voting purposes.
4.3.3 Ownership by More Than One Person: If the ownership of a Unit is in more
than one person, the natural person who shall be entitled to cast the vote of
the Unit shall be the person named in a certificate executed by all of the
owners of the Unit and filed with the secretary of the Association or, in the
absence of that named person from the meeting or in the event of failure to
execute and file such a certificate, the person owning such unit who is
present. If more than one of the multiple owners are present, the votes
allocated to that unit may be cast only in accordance with their unanimous
agreement unless the Declaration expressly provides otherwise. There shall be
deemed to be unanimous agreement if any one of the multiple owners casts the
votes allocated to that Unit without protest being made promptly to the person
presiding over the meeting by any of the other owners of the Unit. Such a
certificate shall be valid until revoked by a subsequent certificate similarly
executed.
4.3.4 Approval or Disapproval: Except where execution by owners of a Unit in the
same manner as a deed is required in the Act, and subject to the provisions of
the Declaration and these Bylaws, wherever the approval or disapproval of a
Unit owner is required by the Act, the Declaration or the Bylaws, the approval
or disapproval shall be made only by the person who would be entitled to cast
the vote of the Unit at any meeting of the association.
4.3.5 Proxies: Votes allocated to a Unit may be cast pursuant to a proxy duly
executed by a Unit owner. If a Unit is owned by more than one person, each
owner of the Unit may vote or register protest to the casting of votes by the
other owners of the Unit through a duly executed proxy. A Unit owner may not
revoke a proxy given under this section except by actual notice of revocation
to the person presiding over a meeting of the Association. A proxy is void if
it is not dated or purports to be revocable without notice. A proxy terminates
one year after its date unless it specifies a shorter term.
4.3.6 Units owned by association: No votes allocated to a unit owned by the
association may be cast.
4.4 Matters Requiring Vote of Membership.
Among other matters that may from time to time be submitted to the Members for a
vote by the Executive Board, the Members shall in any event be entitled to vote
at the annual meeting of the Members of the Association for the election of
members of the Executive Board (see Section 4.5), or the amendment of these
Bylaws (see Article 14 hereof), or on an amendment of the Declaration.
4.5 Annual Meeting of Association.
The annual meeting of the Members of the Association, beginning in the year in
which Declarant Control ends, shall be held no later than the first Monday of
July of each year, at the registered office of the Association or at such other
location as may be determined by the Executive Board (but not outside the
County of Chester, Commonwealth of Pennsylvania) and as shall be designated in
the notice of the meeting, for the purpose of electing members of the Executive
Board and transacting such other business as may properly be brought before the
meeting.
4.6 Special Meeting of Members.
Special meetings of the Members may be called to be held at the registered
office of the Association, or at such other place designated in the call of the
g (but not outside of the County of Chester, Commonwealth of Pennsylvania), at
any time, by the President of the Association or by resolution of the Executive
Board, or upon written request of Members holding not less dm one-fifth (1/5)
of the outstanding voting rights. Upon written request of the Members, as
aforesaid, the Secretary of the Association shall give notice of such special
meeting, to be held at such time as the Secretary may fix, not less than
fourteen (14) nor more than sixty (60) days in advance of the meeting. Upon
neglect or refusal of the Secretary to issue such notice, the Members making
the request may do so.
4.7 Notices of Meetings.
The Secretary or any assistant secretary of the Association, not less than
fourteen nor more than 60 days in advance of any meeting, shall cause notice to
be hand delivered or sent prepaid by United States mail to the mailing address
of each Unit or to any other mailing address designated in writing by the Unit
owner. The notice of any meeting must state the time and place of the meeting
and the items on the agenda, including the general nature of any proposed
amendment to the Declaration or bylaws; any budget or assessment changes; and,
where the Declaration or these Bylaws require approval of Unit owners, any
proposal to remove a director or officer.
4.8 Quorum at Meeting.
A quorum is present throughout any meeting of the Association if persons
entitled to cast 20% of the votes which may be cast for election of the
Executive Board are present in person or by proxy at the beginning of the
meeting.
4.9 Annual Assessments.
4.9.1 General Rule: Until the Association makes a common expense
assessment, the Declarant shall pay all the expenses of the Planned Community.
After any assessment has been made by the Association, assessments shall be
made at least annually, based on a budget adopted at least annually by the
association. The initial annual assessment shall be fixed by the Executive
Board no later than December 31, 2003. Subsequent annual assessments shall be
fixed by the Board no later than December thirty-first of each year for each
succeeding year.
4.9.2 Budgets: The budgets of the association shall segregate limited common
expenses from general common expenses if and to the extent appropriate. The
Executive Board shall deliver to all Unit owners copies of each budget approved
by the Executive Board and notice of any capital expenditure approved by the
Executive Board promptly after such approval. In addition to other rights
conferred by the Declaration, Bylaws or the Act, the Unit owners, by majority
or any larger vote specified in the Declaration, may reject any budget or
capital expenditure approved by the Executive Board within 30 days after
approval.
4.9.3 Allocation and interest: Except for assessments under subsection 4.9.4
below, all common expenses shall be assessed against all the Units in
accordance with the common expense liability allocated to each Unit in the case
of general common expenses and in accordance with subsection 4.9,4 in the case
of special allocation of expenses. Any past due assessment or installment
thereof shall bear interest at the rate established by the Association at not
more than 20% per year.
4.9.4 Special allocations of expenses: Except as provided by the Declaration:
(1) Any common expense associated with the maintenance, repair or replacement of
a Limited Common Element shall be assessed in equal shares against the Units to
which that Limited Common Element was assigned at the time the expense was
incurred.
(2) Any Common Expense benefiting fewer than all of the Units shall be assessed
exclusively against the Units benefited.
(3) The costs of insurance shall be assessed in proportion to risk, and the
costs of utilities that are separately metered to each Unit shall be assessed
in proportion to usage.
(4) If a common expense is caused by the negligence or misconduct of any Unit
owner, the Association may assess that expense exclusively against his or her
Unit.
4.9.5 Reallocation: If Common Expense liabilities are reallocated, Common
Expense assessments and any installment thereof not yet due shall be
recalculated in accordance with the reallocated Common Expense liabilities.
4.10 Special Assessments.
In addition to the annual assessments provided for above, the Association, by an
affirmative vote of at least two-thirds of the Members, may levy in any
assessment year:
(i) special assessments applicable to that year only, for the purpose of
defraying, in whole or in part, the cost of any construction, reconstruction or
improvement, unexpected repair, replacement or cost in connection with the
operation, maintenance, repair, restoration, and management of the Common
Elements; or
(ii) assessments for any insufficiency of the annual assessment for a preceding
assessment year to cover the actual costs incurred by the Association in such
year. Any special assessment made pursuant to this Section shall be apportioned
equally among the Lots and the Owners thereof.
ARTICLE 5
EXECUTIVE BOARD
5.1 Executive Board.
The affairs of the Association shall be governed and conducted by its Executive
Board, which shall initially be comprised of four (4) persons, to be elected or
appointed in accordance with these Bylaws, and the provisions of Section 4 of
the Declaration.
5.1.1 Status during period of Declarant control.
(a) The Declaration provides for a period of Declarant control of the
Association, during which the Declarant or persons designated by the Declarant
may appoint and remove the officers and members of the Executive Board.
(b) The period of Declarant control extends from the date of the first
conveyance of a unit to a person other than a Declarant for a period of not
more five years.
(c) The period of Declarant control terminates no later than the earlier of: (i)
sixty days after conveyance of 75% of the Units which may be created to Unit
owners other than the Declarant; (ii) two years after Declarant (or its
successors and assigns) has ceased to offer Units for sale in the ordinary
course of business; or (iii) two years after any development right to add new
Units was last exercised.
(d) Declarant may voluntarily surrender the right to appoint and remove officers
and members of the Executive Board before termination of that period. In that
event, the Declarant may require, for the duration of the period of Declarant
control, that specified actions of the Association or Executive Board, as
described in a recorded instrument executed by the Declarant, be approved by
the Declarant before they become effective.
5.1.2 Election of members during transfer of Declarant control. Not later than
60 days after conveyance of 25 % of the Units which may be created to Unit
owners other than a Declarant, at least one member and not less than 25 % of
the members of the Executive Board shall be elected by Unit owners other than
the Declarant. Not later than 60 days after conveyance of 50% of the Units,
which may be created to Unit owners other than a Declarant, not less than 33 %
of the members of the Executive Board shall be elected by Unit owners other
than the Declarant.
5.1.3 Election of members and officers following Declarant control. Not later
than the termination of any period of Declarant control, the Unit owners shall
elect an Executive Board of at least three members, at least a majority of whom
shall be Unit owners. The Executive Board shall elect the officers. The
Executive Board members and officers shall take office upon election.
5.1.4 Term of Executive Board: Except during the period of Declarant Control,
Board members shall serve for a term of two years, or until their successor has
been appointed or elected.
5.2 Regular Meetings.
Regular meetings of the Executive Board shall take place immediately following
the annual meeting of the Association, and at such other times as the Board may
agree. Special meetings of the Executive Board may be called by or at the
request of the President of the Association or any two (2) members of the
Executive Board. Such special meetings shall be held at the registered office
of the Association or at such other location within the County of Chester,
Commonwealth of Pennsylvania as may be determined by the person calling such
special meeting and as shall be designated in the notice of special meeting.
5.3 Special Meetings.
Notice of any special meeting of the Executive Board shall be given at least two
(2) business days previously thereto by written notice delivered personally or
sent by first class mail or fax to each member of the Executive Board at his or
her address as shown by the records of the Association. If mailed, such notice
shall be deemed to be delivered when deposited in the United States mail in a
sealed envelope so addressed, with postage thereon prepaid. Any member of the
Executive Board may waive notice of any meeting. The attendance of a member of
the Executive Board at any meeting shall constitute a waiver of notice of such
meeting, except where a member of the Executive Board attends a meeting for the
express purpose of objecting to the transaction of any business because the
meeting is not lawfully called or convened. Neither the business to be
transacted at, nor the purpose of, any regular or special meeting of the
Executive Board need be specified in the notice or waiver of notice of such
meeting, unless specifically required bylaw or these Bylaws.
5.4 Quorum.
A quorum is deemed present throughout any meeting of the Executive Board if
persons entitled to cast 50% of the votes on the Board are present at the
beginning of the meeting.
5.5 Majority.
The act of a majority of the members of the Executive Board shall be the act of
the Executive Board, except where otherwise provided bylaw or by these Bylaws.
5.6 Vacancy.
Any vacancy occurring in the Executive Board, or any vacancy to be filled by
reason of any increase in the number of members of the Executive Board
resulting from any amendment of the Declaration or these Bylaws, shall be
filled by the Executive Board appointing a replacement; except that a vacancy
due to the resignation, withdrawal or incapacity of members of the Executive
Board appointed by the Declarant shall be filled by the Declarant appointing a
replacement. A Director appointed to fill a vacancy shall be appointed for the
unexpired term of his predecessor in office.
5.7 Removal of Directors.
5.7.1 General Removal Powers: Notwithstanding any provision of the Declaration
or these Bylaws to the contrary, the Members, by a two-thirds vote of all
persons present and entitled to vote at any meeting of the Unit owners at which
a quorum is present, may remove any member of the Executive Board with or
without cause, other than a member appointed by the Declarant.
5.7.2 Removal for Dishonesty: Members of the Executive Board may be removed for
dishonesty, incompetence or other good cause shown, by a vote of at least two
thirds of the Members attending a special meeting called for that purpose. Any
such Director shall have the right to speak and present evidence in his defense
at the special meeting prior to any vote being taken on his removal. These
removal rights shall not apply to a Director who was appointed by the
Declarant.
5.7.3 Declarant Appointees: Members of the Executive Board appointed by the
Declarant serve at the pleasure of the Declarant and may be removed at any time
by the Declarant.
5.8 Compensation.
Members of the Executive Board as such shall not receive any stated salaries for
their services, but by resolution of the Executive Board, a fixed sum and
expenses of attendance, if any, may be allowed for attendance at each regular
or special meeting of the Board. Nothing herein contained shall be construed to
preclude any member of the Executive Board from serving the Association in any
other capacity and receiving compensation therefore.
5.9 Chairman and Secretary.
Meetings of the Executive Board shall be presided-over by a Chairman to be
chosen at the meeting. The Secretary of the Association shall act as Secretary
of every meeting, but if the Secretary is not present, the persons present at
such meeting shall choose any person present to act as Secretary of the
meeting.
5.10 Action Without Meeting.
Subject to the further specific provisions of these Bylaws, any action required
or permitted to be taken at any meeting of the Executive Board may be taken
without a meeting, if prior to such action, a written consent thereto is signed
by all members of the Executive Board and such written consent is filed with
the minutes of proceedings of the Executive Board.
5.11 Limitation On Authority.
The Executive Board may not act on behalf of the Association to amend the
Declaration under section 5219 of the Act (relating to amendment of
Declaration), to terminate the Planned Community under section 5220 of the Act
(relating to termination of Planned Community) or to elect members of the
Executive Board or determine the qualifications, powers and duties or terms of
office of Executive Board members under Article 5 above, but the Executive
Board may fill vacancies in its membership for the unexpired portion of any
term.
ARTICLE 6
OFFICERS
6.1 Officers.
The officers of the Association shall be a President, a Secretary, a Treasurer,
and such Assistant Secretaries and Assistant Treasurers as the Board may from
time to time authorize. Officers may hold more than one office. The initial
officers of the Association shall be appointed by Declarant and they shall
serve until successor officers are elected by the Executive Board at the first
regular annual meeting of the Board after the period of Declarant Control has
ended. The officers shall thereafter be elected annually by the Executive Board
at the regular meeting of the Board. The officers shall have the authority and
shall perform the duties as set forth in these Bylaws, and as may be prescribed
from time to time by the Executive Board.
6.2 Qualifications.
All officers shall be owners or tenants of a Unit at the time of their election
or appointment to office.
6.3 Officer's Vacancy.
Any vacancy occurring in any office, including any new office to be created in
the future, shall be filled by the Executive Board appointing a replacement. An
officer appointed to fill a vacancy shall be appointed for the unexpired term
of his predecessor in office.
6.4 Removal of Officers.
Each officer shall serve at the pleasure of the Executive Board. Officers may be
removed for dishonesty, incompetence or other good cause shown, and may also be
removed at any time by the unanimous vote of the full Executive Board.
6.5 President.
The President shall be the principal executive officer of the Association and
shall, in general, supervise and control all of the business and affairs of the
Association. He shall preside at all meetings of the Members and of the
Executive Board. He may sign, along with the Secretary or any other proper
officer of the Association authorized by the Executive Board, any deed,
mortgage, bond, contract. or other instrument which the Executive Board has
authorized to be executed, except in cases where the signing and execution
thereof shall be expressly delegated by the Executive Board or by these Bylaws
or by statute to some other officer or agent of the Association. In general,
the President shall perform all duties incident to the office of President and
such other duties as may be prescribed by the Executive Board from time to
time.
6.6 Secretary.
The Secretary shall: (i) keep the minutes of the meetings of the Executive Board
in one or more books provided for that purpose; (ii) see that all notices are
duly given in accordance with the provisions of these Bylaws or as required
bylaw; and (iii) be custodian of the Association's records and of the seal of
the Association and see that the seal of the Association is affixed to all
documents, the execution of which on behalf of the Association under its seal
is duly authorized in accordance with the provisions of these Bylaws.
6.7 Treasurer.
The Treasurer shall have charge and custody of and be responsible for all funds
of the Association, receive and give receipts for moneys due and payable to the
Association from any source whatsoever, and deposit all such moneys in the name
of the Association in such banks, trust companies or other depositories as
shall be selected in accordance with the provisions of these Bylaws, If
required by the Executive Board, the Treasurer shall give a bond for the
faithful discharge of his duties in such sum and with such surety or sureties
as the Executive Board shall determine, which cost shall be an expense of the
Association.
6.8 Assistant Treasurer.
The Assistant Treasurer shall have the same power and authority as the
Treasurer, such authority to be exercised only at the direction of the
President, and only upon the incapacity or unavailability of the Treasurer to
perform such tasks.
6.9 Assistant Secretary.
The Assistant Secretary shall have the same power and authority as the
Secretary, such authority to be exercised only at the direction of the
President, and only upon the incapacity or unavailability of the Secretary to
perform such tasks.
ARTICLE 7
CONTRACTS, CHECKS, DEPOSITS AND FUNDS
7.1 Contracts.
The Executive Board may authorize any officer or officers, agent or agents of
the Association, in addition to the officers so authorized by these Bylaws, to
enter into any contract or execute and deliver any instrument in the name of
and on behalf of the Association and such authority may be general or confined
to specific instances.
7.2 Checks.
All checks, drafts or other orders for the payment of money, and notes or other
evidences of indebtedness issued in the name of the Association, shall be
signed by such officer or officers, agent or agents of the Association and in
such manner as shall from time to time be determined by resolution of the
Executive Board. In the absence of such determination by the Executive Board,
such instrument shall be signed by the Treasurer and countersigned by the
President of the Association.
7.3 Deposits.
All funds of the Association shall be deposited from time to time to the credit
of the Association in such banks, trust companies or other depositories as the
Executive Board may select.
7.4 Insurance.
(a) Insurance to be carried by association. Commencing not later than the time
of the first conveyance of a unit to a person other than the Declarant, the
Association shall maintain, to the extent reasonably available, all of the
following:
(1) Property insurance on the Common Facilities and Controlled Facilities to the
extent the Controlled Facilities can be insured separately from the Unit and,
if insurance for the Unit is not provided by the Association under subsection
(b) or the Declaration, insuring against all common risks of direct physical
loss. The total amount of insurance after application of any deductibles shall
be not less than 80% of the actual cash value of the insured property,
exclusive of land, excavations, foundations and other items normally excluded
from property policies.
(2) Comprehensive general liability insurance, including medical payments
insurance, in an amount determined by the Executive Board but not less than any
amount specified in the Declaration covering all occurrences commonly insured
against for death, bodily injury and property damage, arising out of or in
connection with the use. ownership or maintenance of the Common Elements.
(b) Other insurance carried by association. If the insurance described in
subsection (a) is not maintained, the Association promptly shall cause notice
of that fact to be hand delivered or sent prepaid by United States mail to all
Unit owners. The Declaration may require the Association to carry any other
insurance. The Association may carry any other insurance it deems appropriate
to protect the Association or the Unit owners,
(c) Policy terms. Insurance policies carried under subsections (a) shall
provide all of the following:
(1) Each Unit owner is an insured person under the policy with respect to
liability arising out of his membership in the Association,
(2) The insurer waives its right to subrogation under the policy against any
Unit owner or member of the owner's household.
(3) No act or omission by any Unit owner, unless acting within the scope of his
authority on behalf of the Association, will void the policy or be a condition
to recovery under the policy,
(4) If at the time of a loss under the policy there is other insurance in the
name of a Unit owner covering the same risk covered by the policy, the
Association's policy is primary insurance not contributing with the other
insurance.
(d) Proceeds from property insurance. Any loss covered by the property policy
under subsection (a)(1) shall be adjusted with the Association, but the
insurance proceeds for that loss shall be payable to any insurance trustee
designated for that purpose, or otherwise to the Association, and not to any
mortgagee or beneficiary under a deed of trust. The insurance trustee or the
Association shall hold any insurance proceeds in trust for Unit owners and lien
holders as their interests may appear. Subject to the provisions of subsection
(g), the proceeds shall be disbursed first for the repair or restoration of the
damaged Common Elements and Units, and Unit owners and lien holders are not
entitled to receive payment of any portion of the proceeds unless there is a
surplus of proceeds after the Common Elements and units have been completely
repaired or restored or the Planned Community is terminated.
(e) Unit owner insurance. A residential Unit owner shall insure the owner's
Unit except as insurance is provided by the Association in accordance with this
section or the Declaration. An insurance policy issued to the Association does
not prevent a Unit owner from obtaining insurance for the owner's own benefit.
(f) Evidence and cancellation of insurance. An insurer that has issued an
insurance policy under this section shall issue certificates or memoranda of
insurance to the Association and, upon request, to any Unit owner, mortgagee or
beneficiary under a deed of trust. The insurance may not be canceled until 30
days after notice of the proposed cancellation has been mailed to the
Association, each Unit owner and each mortgagee or beneficiary under a deed of
trust, to whom a certificate or memorandum of insurance has been issued.
(g) Disposition of insurance proceeds.-
(1) Amy portion of the Planned Community for which insurance is required to be
maintained by the Association by this section or the Declaration and which is
damaged or destroyed shall be repaired or replaced promptly by the Association
unless:
(i) the Planned Community is terminated;
(ii) repair or replacement would be illegal under any state or local health or
safety statute or ordinance; or
(2) Any portion of the Planned Community for which insurance is required to be
maintained by the Unit owner by this section or the Declaration and which is
damaged or destroyed shall be repaired or replaced promptly by the Unit owner
unless: (i) the Planned Community is terminated; or (ii) repair or replacement
would be illegal under any state or local health or safety statute or
ordinance. The cost of repair or replacement of these portions in excess of
insurance proceeds is the Unit owner's expense.
(3) If the entire Planned Community is not repaired or replaced, the following
apply:
(i) The insurance proceeds attributable to the damaged Common Elements shall be
used to restore the damaged area to a condition compatible with the remainder
of the Planned Community.
(ii) The insurance proceeds attributable to Units shall be paid to Unit owners
except those proceeds attributable to Controlled Facilities for which insurance
is separately maintained by the Association under this section or the
Declaration shall be distributed to all Unit owners in proportion to their
Common Expense liability. Proceeds attributable to Limited Common Facilities
which are not rebuilt shall be distributed equally to owners of Units to which
those Limited Common Facilities were assigned.
(iii) The remainder of the proceeds shall be distributed to all the Unit owners
in proportion to their Common Expense liability.
(4) Notwithstanding the provisions of this subsection, section 5220 of the Act
(relating to termination of Planned Community) governs the distribution of
insurance proceeds if the Planned Community is terminated.
7.5 Gifts.
The Executive Board may accept on behalf of the Association any contribution,
gift, bequest or devise for the general purpose or for any special purpose of
the Association.
7.6 Surplus Funds.
7.6.1 Limited Common Expenses. Any amounts accumulated from assessments for
limited Common Expenses and income from the operation of Limited Common
Elements to which those Limited Common Expenses pertain in excess of the amount
required for actual Limited Common Expenses and reserves for future Limited
Common Expenses shall be credited to each Unit assessed for a share of those
Limited Common Expenses in proportion to the share of those Limited Common
Expenses so assessed. These credits shall be applied, unless the Declaration
provides other-wise, to the next monthly or annual assessments of Limited
Common Expenses against that unit under the current fiscal year's budget and
thereafter until exhausted.
7.6.2 General Common Expenses. Any amounts accumulated from assessments for
general Common Expenses and income from the operation of the Common Elements,
other than Limited Common Elements with regard to which Limited Common Expenses
are assessed, in excess of the amount required for actual general Common
Expenses and reserves for future general Common Expenses ' shall be credited to
each Unit in accordance with that Unit's interests in Common Elements. These
credits shall be applied, unless the Declaration provides other-wise, to the
next monthly or annual assessments of general Common Expenses against the Unit
under the current fiscal year's budget and thereafter until exhausted.
ARTICLE 8
BOOKS AND RECORDS
8.1 Books and Records in General.
The Association shall keep correct and complete books and records of account and
shall also keep minutes of the proceedings of its Executive Board and
committees having any of the authority of the Executive Board.
8.2 Financial Records.
The Association shall keep records sufficiently detailed to enable the
Association to comply with section 5407 of the Act (relating to resales of
units). All financial and other records shall be made reasonably available for
examination by any Unit owner and authorized agents.
8.3 Annual Financial Statements.
If the Planned Community in any Planned Community has more than 12 units, or is
subject to any rights under section 5215 of the Act (relating to subdivision or
conversion of units) or 5211 of the Act (relating to conversion and expansion
of flexible planned communities), then within 90 days after the close of its
fiscal year, the Association shall prepare annual financial statements
consisting of at least a balance sheet and a statement of revenues and expenses
for the Association. The cost of preparing the financial statements shall be a
Common Expense. Each Unit owner shall be entitled to receive from the
Association within 30 days after submitting a written request to the
Association, a copy of the annual financial statements and, if such financial
statements are audited, reviewed or compiled by public accountant, a copy of
the independent accountant's report on the financial statements. The
Association may charge a fee not to exceed the cost of producing copies of
records other than the financial statement.
8.4 Filing of Complaints.
If the Association is subject to 8.3 above, and fails to provide a copy of the
annual financial statements and, if applicable, the report of an independent
accountant as required to the requesting Unit owner within 30 days of the Unit
owner's written request, or if the financial records of the Association which
substantiate the Association's financial statements are not made reasonably
available by the association for examination by any Unit owner and authorized
agents, the Unit owner may file a complaint with the bureau of consumer
protection in the office of the Attorney General.
ARTICLE 9
FISCAL YEAR
9.1 Fiscal Year.
The fiscal year of the Association shall begin on January I and end on December
31 in each year.
ARTICLE 10
SEAL
10.1 Corporate Seal.
The Executive Board shall maintain a corporate seal that shall be in the form of
a circle and shall have inscribed thereon the name of the Association.
ARTICLE 11
WAIVER OF NOTICE
11.1 Waiver.
Whenever any notice is required to be given under the provisions of the
Pennsylvania Non-Profit Corporation Law of 1988, as amended from time to time,
or under the provisions of the Articles of Incorporation or the Bylaws of the
Association, a waiver thereof in writing signed by the person or persons
entitled to such notice, whether before or after the time stated therein, shall
be deemed equivalent to the giving of such notice.
ARTICLE 12
LIABILITY AND INDEMNIFICATION OF OFFICERS AND DIRECTORS
12.1 Standard of Care and Justifiable Reliance
(a) A director of this Association shall stand in a fiduciary relation to this
Association and shall perform his duties as a director, including his duties as
a member of any committee of the Board of Directors upon which he may serve, in
good faith, in a manner he reasonably believes to be in the best interests of
this Association, and with such care, including reasonable inquiry, skill and
diligence, as a person of ordinary prudence would use under similar
circumstances. In performing his duties, a director shall be entitled to rely
in good faith on information, opinions, reports or statements, including
financial statements and other financial data, in each prepared or presented by
any of the following:
(1) One or more officers or members of this Association, including, but not
limited to, members of any standing committee, whom the Director reasonably
believes to be reliable and competent in the matters presented,
(2) Counsel, public accountants or other persons as to matters that the Director
reasonably believes to be within the professional or expert competence of such
persons.
(3) A committee of the Board of Directors upon which he does not serve, duly
designated in accordance with law, as to matters within its designated
authority, which committee the Director reasonably believes to merit
confidence.
(b) A Director shall not be considered to be acting in good faith if he has
knowledge concerning the matter in question -that would cause his reliance to
be unwarranted.
(c) An officer of this Association shall perform his duties as an officer in
good faith, in a manner he reasonably believes to be in the best interests of
this Association, and with such care, including reasonable inquiry, skill and
diligence, as a person of ordinary prudence would use under similar
circumstances. A person who so performs his duties shall not be liable by
reason of having been an officer of the corporation.
12.2 Exercise of Powers.
(a) In discharging the duties of their respective positions, the Board of
Directors, committees of the Board of Directors and the individual Directors
may, in considering the best interest of this Association, consider to the
extent they deem appropriate:
(1) The effects of any action upon any or all groups affected by such action,
including members, suppliers and creditors of this Association and upon
communities in which offices or other establishments of this Association are
located,
(2) The short-term and long-term interests of the Association, including
benefits that may accrue to the Association from its long-term plans and the
possibility that these interests may be best served by the continued
independence of the Association.
(3) The resources, intent and conduct (past, stated and potential) of any
person seeking to acquire control of the Association;
(4) All other pertinent factors.
(b) The Board of Directors, committees of the Board of Directors and the
individual Directors shall not be required, in considering the best interests
of the Association or the effects of any action, to regard any corporate
interest or the interests of any particular group affected by such action as a
dominant or controlling interest or factor. The consideration of interests and
factors in the manner described in this sub-section and in sub-section (a)
shall not constitute a violation of the standard of care provisions of ß12. I.
(c) Absent breach of fiduciary duty, lack of good faith or self-dealing, any act
as the Board of Directors, a committee of the Board or an individual director
shall be presumed to be in the best interests of this Association.
12.3 Liability of Directors and Officers.
A Director or an officer of this Association shall not be personally liable, as
such, for monetary damages for any action taken, or any failure to take any
action, unless:
(a) The Director or officer has breached or failed to perform the duties of this
office as provided by law; and,
(b) The breach or failure to perform constitutes self-dealing, willful
misconduct or recklessness.
12.4 Indemnification of Directors and Officers
(a) This Association shall indemnify any Director or officer, and may indemnify
any other employee, agent or other person, who was or is a party to, or is
threatened to be made a party to or who is called as a witness in connection
with any threatened, pending, or completed action, suit or proceeding, whether
civil, criminal, administrative or investigative, including an action by or in
the right of this Association, by reason of the fact that he is or was a
Director. officer, employee or agent of this Association, or is or was serving
at the request of this Association as a Director, officer, employee or agent of
another corporation. trust or other enterprise, against expenses, including
attorneys' fees, judgments, fines and amounts paid in settlement actually and
reasonably incurred by him in connection with such action, suit or proceeding
unless the act or failure to act giving rise to the claim for indemnification
is determined by a court to have constituted willful misconduct or
recklessness.
(b) The indemnification and advancement of expenses provided by, or granted
pursuant to this Section shall not be deemed exclusive of any other rights to
which those seeking indemnification or advancement or expenses may be entitled
under any Bylaw, agreement, contract, vote of shareholders or disinterested
directors or pursuant to the direction, howsoever embodied, of any court or
competent jurisdiction or otherwise, both as to action in his official capacity
and as to action in another capacity while holding such office. It is the
policy of this Association that indemnification of. and advancement of expenses
to, Directors and officers of this Association shah be made to the fullest
extent permitted by law. To this end the provisions of this Section shall be
deemed to have been amended for the benefit of Directors and officers of this
Association effective immediately upon any modification of the Business
Association Law of the Commonwealth of Pennsylvania (the " BCL") or the
Directors' Liability Act of the Commonwealth of Pennsylvania (the "DLA") which
expends or enlarges the power or obligation of corporations organized under the
BCL or subject to the DLA to indemnify, or advance expenses to, Directors and
officers of such corporations.
(c) This Association shall pay expenses incurred by an officer or Director, and
may pay expenses incurred by any other employee, agent or other person, in
defending a civil or criminal action, suit or proceeding, in advance of the
final disposition of such action, suit or proceeding upon receipt of a written
undertaking by or on behalf of such person to repay such amount if ft shall
ultimately be determined that he is not entitled to be indemnified by this
Association.
(d) The indemnification and advancement of expenses provided by, or granted
pursuant to this Section shall, unless otherwise provided when authorized or
ratified, continue as to a person who has ceased to be a Director, officer,
employee, or agent, and shall inure to the benefit of the heirs, executors and
administrators or such person.
(e) This Association shall have the authority to create a fund of any nature,
which may, but need not be, under the control of a trustee, or otherwise secure
or insure in any manner, its indemnification obligations, whether arising under
these Bylaws or otherwise. This authority shall include, without limitation,
the authority to: (i) deposit funds in trust or in escrow, (ii) establish any
form of self-insurance, (iii) secure its indemnity obligation by grant of a
security interest, mortgage or other lien on the assets of this Association,
(iv) establish a letter of credit, guaranty or surety arrangement, or (v)
purchase and maintain liability insurance, for the benefit of such persons in
connection with the anticipated indemnification or advancement of expenses
contemplated by this Section. The provisions of this Section shall not be
deemed to preclude the indemnification of, or advancement of expenses to, any
person who is not specified in paragraph (a) of this Section but for whom this
Association has the power or obligation to indemnify, or to advance expenses
to, under the provisions of the BCL or the DLA or otherwise. The Board of
Directors of this Association shall exercise the authority granted by this
paragraph (c).
12.5 Amendments Affecting Provisions of this Article.
Notwithstanding any other provisions of these Bylaws, the approval of the
members as provided by Article V of these Bylaws shall be required to amend,
alter, change, repeal or adopt any provision as part of these Bylaws which is
inconsistent with the purpose or intent of this Article 12. No amendment to or
repeal of any of these sections shall apply to or have any effect on the
liability or alleged liability of any Director or officer for, or with respect
to, any acts or omissions of such Director or officer occurring prior to such
amendment or repeal.
ARTICLE 13
DELEGATION OF POWERS OF BOARD AND OFFICERS
13.1 Delegation of Powers of Board.
The powers of the Executive Board may not be delegated to other persons or
agents, but shall be reserved to those individuals who have been duly elected
or appointed as members of the Executive Board.
13.2 Delegation of Powers of Officers.
The day to day operating authority of the officers, with respect to the handling
of complaints, the enforcement of the provisions of the Declaration and these
By Laws, the collection of assessments and any applicable fines and penalties,
contracting for the ordinary and necessary maintenance and repairs for the
Community, the payment of ordinary and necessary bills, any and all property
management issues, and such other powers as the Executive Board may by
resolution specifically identify, may be delegated to a managing agent to
conduct the ordinary daily business of the Association.
ARTICLE 14
AMENDMENTS TO BYLAWS
14.1 Declarant Control Period.
During the period of Declarant Control, these Bylaws may only be altered,
amended or repealed by vote of by an affirmative vote of at least two-thirds
(2/3) of the Executive Board present at any regular meeting or special meeting
of the Board.
14.2 Subsequent Periods.
After the period of Declarant Control has ended, these Bylaws may only be
altered, amended or repeated, and new Bylaws may be adopted, by the affirmative
vote of at least two-thirds of all Members (and not simply two-thirds of the
quorum at any meeting).
14.3 Restrictions on Amendments.
All proposed amendments shall be subject to the following conditions and
restrictions: (i) at least five (5) days written notice must be given to all
Members of the intention to alter, amend or repeal or to adopt new Bylaws; (ii)
no amendment, modification or repeal of any provision of these Bylaws shall be
made which is inconsistent with the provisions of the Declaration; and (iii)
the requirement of at least five (5) days written notice to Members of the
intention to so amend or repeal, as set forth above in this Article, shall not
be amended so as to require any shorter period of time, or be repealed
entirely.
ARTICLE 15
AMENDMENTS TO DECLARATION
15.1 Amendment Procedure.
The Declaration may only be amended as provided in Section 12.1 thereof. After
any such amendment has been duly adopted, any officers may prepare, execute,
certify and record such amendments to the Declaration on behalf of the
Association.
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